• Manage volunteer calling, recruitment, task planning, and coaching during events.
• Contact and negotiate with suppliers for room rental, catering, service and any other logistical needs.
• Oversee the technical logistics of the events, including the implementation of the necessary audiovisual and computer equipment.
• Ensure the booking of conference rooms and event rooms, in coordination with the various departments of the foundation.
• Develop logistical plans for each event, including venue layout, schedules and management of contingencies.
• Serve as the primary point of contact for vendors and volunteers, ensuring clear and effective communication.
• Be present at the event site to supervise the installation, conduct and dismantling, ensuring the prompt resolution of any logistical issues.
• Write post-event reports detailing logistical aspects and proposing improvements for future editions.
• Perform all other related tasks related to the logistics of the Foundation's internal events.

• Issue calls for volunteers, organize information sessions, assign tasks and ensure constant follow-up.
• Negotiate contracts, manage supplier relationships and ensure compliance with the terms of agreements.
• Ensure that all required technical equipment is available, installed and functional for events.
• Coordinate with space managers to book and configure rooms based on specific event needs.
• Prepare detailed logistics plans, including seating plans, set-up and tear-down schedules, and delivery routes.
• Be the main point of contact on site during events, supervising volunteers and vendors, and handling unforeseen events.
• Write logistical evaluation reports for each event, including successful aspects and areas for improvement.
• Work closely with other departments to ensure smooth coordination of events.

• Experience in logistics management, event organization or related field
• Excellent organizational and time management skills
• Ability to multitask and work under pressure
• Excellent oral and written communication skills
• Ability to negotiate and manage relationships with various suppliers
• Volunteer management and team coordination skills
• Proficiency in office tools and event management software
• Bilingualism (French and English) desired
• Autonomy, proactivity and attention to detail

• Flexible schedule
• Office easily accessible by metro and bus
• Frequent access to cultural events
• Allowance for computer and personal telephone use
• Team Lunches and Networking Events
• Possibility of teleworking

• Full-time: 35 hours/week
• 3 days in person (Tuesdays and Thursdays) and a floating day (can be on weekends)
• Weekly in-person or virtual follow-up with senior management 
• Plan overtime according to the reality of the event

Hybrid telecommuting and at the Fondation Dynastie located in Montreal